5 Commonly Overlooked Wedding Expenses

Most couples have no idea what wedding services cost and end up underestimating their wedding budgets. No one likes financial surprises and when you’re planning your dream wedding this can be a real downer. It is important to know upfront the types of unexpected costs that can come up for your wedding. These are 5 commonly overlooked wedding expenses.

Invitation “Suite”

Invitation suites present your wedding style and are a sneak peek of what your wedding will be like so they need to be personalized. Everything from the specialty paper selection and font type to the embellishments and envelope style can be customized. Save-the-date, invitations and inserts such as RSVP cards, hotel information, maps and other related items are all part of an invitation suite and factor into the total cost.

Postage For Invitations

Inevitably save-the-dates and invitations that are unique in size, shape and number of inserts will cost more to mail. Check with your stationer for guidelines on cost to mail your favorite invitations suite.

Sales Tax, Service Charges and Vendor Gratuities

Don’t forget to add sales tax and service fees to your catering costs. Also many venues and caterers charge a service fee to cover their costs for staffing. Expect to tip most vendors- from your hair stylist and the delivery staff to the band/DJ and bartenders. For catering only tip on the total for labor not the entire catering bill.

Videography

Everyone knows photography is a must-have for weddings, but videography should not be forgotten. Capturing all of your special moments on film such as getting ready, first look, ceremony, toasts and special dances in motion as they occur with sound, gestures and all is priceless!

Wedding Planner and Wedding Day Coordinator

Some couples don’t think they need wedding planning help until they are knee deep in unfinished tasks, having anxiety over forgetting something important and nightmares about everything going wrong.

Having a professional guide you through all your planning tasks and on your wedding day take charge to execute your vision makes for an effortless planning experience and stress-free wedding day.

About Gabriela of Beso Wedding & Events:

Gabriela helps brides and grooms realize their wedding day vision by offering customized wedding planning and wedding day coordination services. Gabriela’s philosophy is to provide engaged couples the professional guidance, creativity and personal attention their wedding deserves, so they can have an effortless planning experience and unforgettable wedding day.

5 Commonly Overlooked Wedding Expenses

Preparing For Your Wedding Planner Consultation

(As published on Sassy Chicago Weddings)

Getting engaged to be married is one of the most exciting moments in your life. Pretty soon everyone will be asking about the date, where you are having it, your theme/colors, etc. Once you get into figuring out the what, where and when you could be easily overwhelmed with all the details. Even the simplest of weddings requires a significant amount of time, coordination and know-how to pull off seamlessly.

When considering to engage a professional wedding planner to help you create your perfect wedding, here are 5 things you should have ready for your initial consultation.

  1. Wedding Date. Have a date set to confirm the wedding planner’s availability before discussing your wedding vision and type of help you need.
  2. Location. Is your ceremony at a church/religious facility, the same place as your reception or other location? Multiple location weddings and onsite ceremonies each require different arrangements.
  3. Guest Count. A “guesstimate” or range for the number of people you are inviting is important to determining a wedding budget and for finding your perfect reception venue that accommodates the guest count comfortably around a DJ/band and dance floor.
  4. Target Budget. Some people are not comfortable discussing budgets but it’s important to set a realistic budget for the type of wedding you desire. A budget (and the other information needed) gives the wedding planner a sense for the scale and complexity of planning your wedding to help determine the level of services needed.
  5. Why You Need A Wedding Planner. You may not know what a wedding planner can do exactly, but you most likely know what you are not able to do because you do not have time or the know-how and really just want to enjoy your engagement and especially not worry about the details on your wedding day.

You may not have all of this figured out yet but once you have a date set a wedding planner can help guide you on the rest. Professional wedding planners understand that every wedding is unique and want to take care of your needs. Be upfront about what you need help with and a wedding planner can customize their service to fit your wedding vision and budget. If you are flexible on a date to work around your reception venue’s availability or are not sure how to determine what your dream wedding will cost, wedding planners also offer services to help you get started.

About Gabriela of Beso Wedding & Events:

Gabriela helps brides and grooms realize their wedding day vision by offering custom wedding planning and wedding day coordination services. Gabriela’s philosophy is to provide engaged couples the professional guidance, creativity and personal attention their wedding deserves, so they can have an effortless planning experience and unforgettable wedding day.

Preparing For Your Wedding Planner Consultation

Why Wedding Day Coordination Matters

Photo credit: Lorenzo De Gregorio Photography
Photo credit: Lorenzo De Gregorio Photography

(As published on Sassy Chicago Weddings)

Wedding season in Chicago is around the corner and engaged couples are excited in anticipation of their upcoming spring and summer nuptials. There are numerous details to tend to on your wedding day and without advance preparation and know-how it’s likely something will be missed.

Emotions run high on your wedding day and brides (especially) worry that things will go wrong. Here are tips to help you create a smooth flowing and worry-free wedding day.

  • Schedule a venue walk-through to review your floor plan and expectations with anyone designated to oversee the day’s coordination.
  • Provide a wedding day schedule detailing the day’s activities in chronological order to your wedding party and vendors so everyone is on the same page.
  • Contact your vendors the week of your wedding to address any last minute questions and confirm your arrangements especially any special requests.
  • Create a vendor list and designate someone to direct the vendor set-up at your ceremony and reception locations. This may be the venue coordinator, a friend or family member.
  • Designate someone to decorate your ceremony and reception space as you envision it. If you’re particular about where your décor and accessories are to be placed, provide detailed instructions.
  • Especially for larger weddings, create a seating list in alpha order by last name and by table number to easily find names and not keep your guests waiting.
  • Bring a wedding day “survival” kit with your most important needs from make-up for touch-ups and snacks to flats and prescribed meds.

The beautiful thing about a wedding is that your family and friends are gathered to celebrate your marriage. This is really what the day is all about.

Couples today do not want their family “working” their wedding. Engaging a professional wedding day coordinator in advance can help organize your plans, direct your activities and take care of any mishaps on your wedding day. This relieves you, your family and friends from the work involved with making your wedding day a success allowing you all to enjoy your celebration and create cherished memories.

About Gabriela of Beso Wedding & Events:

Gabriela helps brides and grooms realize their wedding day vision by offering custom wedding planning and wedding day coordination services. Gabriela’s philosophy is to provide engaged couples the professional guidance, creativity and personal attention their wedding deserves, so they can have an effortless planning experience and unforgettable wedding day.

Why Wedding Day Coordination Matters